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Office and Events Coordinator

Research Square Company is the leader in author solutions for academic publishing, and we help researchers succeed through our world-class technology-enabled services. Research Square Company is home to American Journal Experts (AJE) and the Research Square preprint platform.  

As the Office and Events Coordinator, you will report to the Director of Business Administration on the Strategy and Planning team. This team supports Research Square Company by formalizing the company’s strategic-planning process, supporting collaborative growth and efficiency gains across the company, and building transparency and accountability to ensure that the company’s goals are aligned with its long-term strategy, ultimately working to optimize business results in order to maximize shareholder value. Overall, we seek to remove points of friction across the organization while facilitating opportunities for growth and improved efficiencies -- to help make our organization and everyone in it better. This role is anticipated to start on a part time (75%) basis with the potential to increase to full time based on need and company growth. In the position of Office and Events coordinator, you will support these goals in the following ways:

  • Plan events, including ordering catering and preparing the office for smaller and more frequent in-office events as well as preparing for 3x/year all-company meetings (reserving lodging, arranging catering, preparing the office, and planning and coordinating outings).
  • Act as main point of contact for all office needs, including purchasing of break room supplies and office consumables and serving as the point of contact for facilities and services vendors.
  • Create and update documentation for standard office and event planning procedures.
  • Receive and send mail and packages as needed.
  • Act as receptionist as needed, with a general commitment of at least Monday-Thursday from 9am-4pm, once the office reopens (post-COVID).
  • Welcome guests and give office tours as needed.
  • Have the potential to grow into promoting team understanding of company strategy and metrics through internal communication channels.
  • Complete additional projects as needed and as time permits.
  • Initially spend the majority of your time on event planning and social coordination, with the remainder going to office administration and communication tasks

Successful applicants will meet the following requirements:

  • Highly organized and collaborative.
  • Results oriented and self-starting, with strong personal accountability. 
  • Experience in event planning, budgeting, purchasing, and vendor relationships.
  • Strong written, oral and interpersonal communication skills. 
  • Strong prioritization and deadline achievement skills, must be able to consult stakeholders and adjust priorities accordingly.
  • Relevant Bachelor's degree (or 3 years relevant experience) preferred
  • Proficient with Google Suite, especially Calendar, Docs, Slides, and Sheets.  
  • Artistic and graphic design skills are a plus!

About the Company:

Research Square Company exists to make research communication faster, fairer, and more useful. We are a growing team of scientists, researchers, language experts, software developers, and publishing industry veterans working together to find new ways to help researchers succeed. 

Headquartered in Durham, North Carolina, Research Square Company consists of two main divisions, American Journal Experts (AJE) and Research Square. Since 2004, AJE has provided manuscript preparation services to hundreds of thousands of researchers helping them to get their work published. Launched in 2018, our platform, Research Square, is the largest multidisciplinary preprint server in the world. By helping researchers communicate their work more effectively, we accelerate the pace of global discovery and advancement.

Our team embraces and fuels change, fights for simplicity, invests in customers’ success, and applies a data-driven approach to continuously improve and magnify our impact. We have developed tools and services that have been adopted by major international publishers to improve the publishing experience for their authors.

We are a high-growth, family-friendly, and mission-driven company that regularly wins awards for our workplace culture, pace of growth, and innovations. Our workplace is casual and flexible while also being stimulating and dynamic. We have a results-focused work environment. Employees have the option of working remotely anywhere in the US or, for those local to the Raleigh-Durham area, taking advantage of our open office in downtown Durham. 

Benefits

https://company.researchsquare.com/careers

Workplace Recognition

  • Sloan Award for Workplace Flexibility (2011, 2012)
  • When Work Works Award (2014, 2016, 2017)
  • NC Parenting Magazine’s Family Friendly 50 (2013, 2014)
  • Triangle Business Journal's Best Places to Work (2017, 2019, 2020)
  • NCBC Breastfeeding-Friendly Employer Award (2017)
  • Family Forward NC Featured Business (2019)
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